Free Air Conditioning (HVAC) Invoice Template (Australia)

Quick answer

A good air conditioning invoice should be clear on the service (install/repair/service), itemise labour and parts, and include any key notes the client will expect (model/serial if relevant).

Free air conditioning technician tax invoice template (copy/paste)

TAX INVOICE (if GST-registered)

From:
Business name: [Your Air Conditioning Business Name]
ABN: [Your ABN]
Phone: [Phone]
Email: [Email]

Bill To:
Client name: [Client Name]
Address (optional): [Service Address]
Email: [Client Email]

Invoice details:
Invoice number: [INV-0001]
Invoice date: [DD/MM/YYYY]
Due date: [DD/MM/YYYY]

Work completed:
- [e.g., Service split system - living room]

Line items:
- [Call-out / diagnosis]                  $[amount]
- [Labour: X hours @ $Y/hr]               $[amount]
- [Parts / consumables]                   $[amount]
- [Disposal / other (optional)]           $[amount]

Subtotal (ex GST): $[amount]
GST (10%):         $[amount]   (only if GST-registered)
Total:             $[amount]

Payment terms:
- Payment due in [7/14/30] days
- Bank transfer: [BSB / Account]
- Reference: Invoice number

Notes:
- [Optional: unit model/serial, warranty notes]

HVAC invoicing: same template, broader scope

In Australia most techs say “aircon”, but if your business covers the full HVAC scope - heating, ventilation, and air conditioning - the same invoice structure works. Ducted heating services, ventilation installs, and refrigeration call-outs all break down into the same four lines: call-out, labour, parts, and disposal. If you’re searching for an HVAC invoice app rather than a template, Free Invoice App does the same job on your phone: saved line items, auto-numbering, and a PDF emailed from site.

ATO-ready basics

• Business name + ABN
• Invoice number + dates
• Description of what you supplied
• Total + GST if registered
• Payment terms

Note: General information only, not tax advice.

Want a faster workflow?

Create a PDF and email it in minutes with Free Invoice App.