The Free Invoice App Blog

Invoicing, simplified for Aussie businesses.

Free, ATO-ready invoice templates and no-fluff guides for tradies, freelancers, and sole traders. Built by the team behind Free Invoice App.

38 posts

Guides

Plain-English guides on tax invoices, GST, and getting paid faster.

Guides

Free Sole Trader Invoice Template (Australia)

ATO-ready sole trader invoice template with GST and non-GST versions, ABN fields, and payment terms.

7 min read
Guides

ATO Tax Invoice Requirements for Tradies (Australia)

The tax invoice checklist written for tradesmen: labour vs materials, licence numbers, site addresses, GST, and progress claims - with a copy/paste example for plumbers and electricians.

9 min read
Guides

Do You Need an ABN to Invoice in Australia? (The 47% Rule)

You don’t legally need an ABN, but without one your client must withhold 47% as tax. How the rule works, when it applies, and how to apply for an ABN free.

8 min read
Guides

How to Number Invoices in Australia (Formats That Work)

The ATO requires unique invoice numbers but doesn’t mandate a format. The numbering systems that hold up under audit and stay simple to manage.

7 min read
Guides

How to Add GST to an Invoice in Australia (With Examples)

Calculate and display 10% GST on an Australian invoice with worked examples for GST-inclusive and GST-exclusive pricing, plus the wording the ATO expects.

8 min read
Guides

How to Set Up Recurring Invoices (Australia)

When recurring invoices make sense, what to lock in vs leave flexible, and how to automate monthly retainer billing in Free Invoice App.

8 min read
Guides

How to Invoice a Client for the First Time (Australia)

A step-by-step walkthrough for your very first invoice: what to include, how to write the email, where to put bank details, and the mistakes that cost first-timers money.

8 min read
Guides

How to Add Terms & Conditions to Invoices (Australia)

The 8 clauses every service invoice T&Cs section should include, why per-service T&Cs beat a single generic block, and how to auto-attach them to every PDF.

9 min read
Guides

Schedule an Invoice to Send Later (Australia)

Why scheduling beats sending immediately: end-of-month timing, business-hours delivery, holiday batching. How to set it up in Free Invoice App Pro.

8 min read
Guides

Why Are My Invoice Emails Going to Spam? (And How to Fix It)

Why invoice emails land in spam: missing SPF/DKIM authentication, generic free email addresses, and trigger words. The fixes that actually work.

9 min read
Guides

How to Prepare for BAS in Australia (Sole Trader Quarterly Guide)

A no-jargon walkthrough of preparing your quarterly Business Activity Statement: what to collect, how to total GST collected vs paid, and the deadlines that matter.

10 min read
Guides

How to Track Business Expenses in Australia (Sole Trader Guide)

A practical guide to tracking business expenses against ATO categories, what to keep as evidence, and how to turn expense data into pricing decisions.

9 min read
Guides

Credit Note / Credit Invoice in Australia (When and How to Issue One)

A credit note (adjustment note) reverses or reduces a previous invoice. When to issue one in Australia, the required fields, GST handling, and a worked example.

9 min read
Guides

Late Fees on Invoices in Australia (Are They Legal?)

Late fees on invoices in Australia: when you can charge them, typical rates (1.5% per month), the wording you need, and what to do when a client refuses.

10 min read
Guides

How to Invoice for a Deposit in Australia (Template + Wording)

How to invoice for a deposit before work starts: amount, wording, GST treatment, refund terms, and how the final invoice subtracts the deposit cleanly.

10 min read
Guides

Profit and Loss Report for Small Business in Australia (Free P&L Guide)

How to read, build, and use a profit and loss report as an Australian sole trader or small business. Categories, examples, and free P&L from Free Invoice App.

10 min read
Guides

How to Invoice as a Sole Trader in Australia (2026 Guide)

A complete guide for Australian sole traders: ABN, GST thresholds, invoice fields the ATO requires, payment terms, and record-keeping that survives an audit.

11 min read
Guides

How to Invoice as a Contractor in Australia (PSI, ABN, GST, Super)

Independent contractor invoicing in Australia: ABN basics, 47% No-ABN withholding, GST, PSI rules, super on contractor work, and a sample invoice that gets paid on time.

11 min read
Guides

Proforma Invoice in Australia: What It Is and When to Use One (2026)

A proforma invoice is not a tax invoice. Here’s when to send one, what to include, how it differs from a quote, and how it interacts with GST and the ATO.

9 min read
Guides

How to Invoice GST-Free Items in Australia (2026)

Not everything is taxed. Here’s how to invoice GST-free items, mixed invoices, and exports - so the ATO and your client both stay happy.

9 min read
Guides

How to Invoice an Overseas Client from Australia (GST, Currency, Payment)

When to charge GST, what currency to bill in, the cheapest ways to get paid, and how to stay ATO-compliant on export sales to overseas clients.

11 min read
Guides

How to Send an Invoice by Email (Australia, 2026 Guide)

The right subject line, body, and PDF attachment for invoices that get paid - plus copy-paste email templates and the rules the ATO cares about.

8 min read
Guides

How to Write an Invoice Description (Australia, with Examples)

Vague descriptions get queried, disputed, and paid late. Here’s how to write clear ATO-compliant line items - with copy-paste examples for trades, services and digital work.

8 min read
Guides

How to Send Invoices from Your Own Email Address (Custom Domain)

Why invoices from your own domain get paid faster - and how to set up custom sending so invoices come from invoices@yourbusiness.com.au, not Gmail.

9 min read
Guides

How to Invoice for Cash Jobs in Australia (Legally, in 2026)

Cash jobs are legal - undeclared cash jobs aren’t. Here’s how to invoice cash work properly: ATO records, GST, AUSTRAC, and a mobile receipt that protects you.

10 min read
Guides

Free Invoice Template (Australia, 2026) - Copy, Paste, Send

A free, ATO-compliant Australian invoice template you can copy in 30 seconds. Plus a free live tool that does GST and PDFs for you.

8 min read
Guides

Invoice vs Receipt in Australia: What’s the Difference?

An invoice requests payment; a receipt proves payment was made. The differences, what each must include, GST rules, and whether you need to issue both.

8 min read
Guides

Quote vs Invoice in Australia: What’s the Difference?

A quote is an offer before work; an invoice is a request for payment after. The key differences, when to use each, GST treatment, and how a quote becomes an invoice.

8 min read
Guides

How to Add Team Members to Invoicing Software

When to give a bookkeeper, admin, or partner access to your invoicing - and how Viewer vs Editor roles keep your account secure while sharing the workload.

8 min read
Guides

How to Start Invoicing in Australia

A 5-step checklist to get invoice-ready in Australia: get an ABN, decide on GST, pick a tool, build a compliant invoice, and send it as a PDF.

9 min read
Guides

Payment Reminder Email Templates (Australia)

Four copy/paste payment reminder emails for Australian businesses - first reminder, second reminder, final notice, and a thank-you - with subject lines that get opened.

8 min read
Guides

How to Follow Up an Overdue Invoice in Australia (with Email Templates)

The 3-stage follow-up sequence that gets invoices paid: friendly reminder, firm follow-up, and formal notice. Copy/paste email templates included.

8 min read
Guides

How Long Do You Need to Keep Invoices in Australia?

The ATO requires you to keep tax records for 5 years from the date of the transaction. Here’s what counts as a record, what formats are allowed, and how to organise them.

6 min read
Guides

Tax Invoice Over $1,000 in Australia: What’s Required

Why invoices over $1,000 must include the buyer’s identity or ABN, what counts as buyer ID, and how to ask a client for their ABN without awkwardness.

7 min read
Guides

How to Invoice if You’re Not Registered for GST (Australia)

A clear walkthrough for sole traders under the $75k threshold: what your invoices must say, what they must NOT say, and how to handle it when clients ask.

7 min read
Guides

What Must Be on a Tax Invoice in Australia (7 Required Fields)

The 7 fields the ATO requires on a tax invoice, the $82.50 GST threshold, and what changes for invoices over $1,000. Built for Australian sole traders.

8 min read
Guides

Invoice Payment Terms in Australia: 7, 14, 30 Days

A practical guide to choosing payment terms that get you paid faster, with copy/paste wording for tradies and freelancers.

6 min read
Guides

ATO Tax Invoice Requirements (Australia)

The full ATO tax invoice checklist for Australian sole traders, tradies, and freelancers: ABN, GST, invoice number, and the $82.50 and $1,000 thresholds.

9 min read
42 posts

Trades

Free, ATO-ready invoice templates for tradies and on-site work.

Trades

Free Builder Invoice Template (Australia)

Builder and construction invoice template with progress claims, variations, labour, materials, and GST-ready fields.

7 min read
Trades

Free Cabinet Maker Invoice Template (Australia)

Cabinet maker and joinery invoice template with materials, fabrication, installation, deposits, and GST-ready fields.

6 min read
Trades

Free Courier Invoice Template (Australia)

Courier and delivery driver invoice template with per-drop, hourly, fuel levy, and wait time line items - plus RCTI and GST rules for owner-drivers.

7 min read
Trades

Free Lawn Mowing Invoice Template (Australia)

Lawn mowing invoice template with mowing, edging, green waste, and GST-ready fields - built for regular rounds.

6 min read
Trades

How to Invoice as a Tradie in Australia (Step-by-Step)

A practical tradie invoicing playbook: labour vs materials, deposits, progress claims, site addresses, GST, and the ATO essentials.

11 min read
Trades

Free Window Cleaner Invoice Template (Australia)

Window cleaning invoice template with per-job or per-pane pricing, tracks and screens, and recurring billing for regulars.

5 min read
Trades

Free Pool Maintenance Invoice Template (Australia)

Pool service invoice template with regular servicing, chemicals, equipment, and recurring billing for weekly clients.

5 min read
Trades

Free Mobile Mechanic Invoice Template (Australia)

Mobile mechanic invoice template with call-out, labour, parts, vehicle/rego details, and GST fields.

5 min read
Trades

Free Fencing Contractor Invoice Template (Australia)

Fencing invoice template with linear-metre pricing, gates, materials, deposits, and GST-ready fields.

5 min read
Trades

Free Gardener Invoice Template (Australia)

Gardener invoice template with labour, green-waste removal, materials, GST fields, and recurring billing for lawn-mowing rounds.

5 min read
Trades

Free Car Detailing Invoice Template (Australia)

Car detailing invoice template with packages, paint correction, ceramic coating, add-ons, and GST-ready fields.

5 min read
Trades

Free Pressure Washing Invoice Template (Australia)

Pressure washing invoice template with square-metre or job pricing, soft wash, treatments, and GST-ready fields.

5 min read
Trades

Free Gutter Cleaning Invoice Template (Australia)

Gutter cleaning invoice template with per-job pricing, downpipes, gutter guard, and recurring billing for seasonal clients.

5 min read
Trades

Free Gas Fitter Invoice Template (Australia)

Gas fitter invoice template with call-out, labour, parts, licence number, and compliance certificate fields.

5 min read
Trades

Free Glazier Invoice Template (Australia)

Glazier invoice template with glass supply, labour, call-out, measurements, deposits, and GST-ready fields.

5 min read
Trades

Free Signwriter Invoice Template (Australia)

Signwriter invoice template with design, materials, print, vehicle wraps, install, deposits, and artwork-ownership notes.

5 min read
Trades

Free Flooring Installer Invoice Template (Australia)

Flooring and carpet install invoice template with supply, subfloor prep, per-m² install, underlay, and deposits.

5 min read
Trades

Free Waterproofer Invoice Template (Australia)

Waterproofing invoice template with surface prep, membrane, per-m² labour, and compliance certificate fields.

5 min read
Trades

Free Welder & Metal Fabricator Invoice Template (Australia)

Welding and fabrication invoice template with materials, fabrication hours, finishing, install, and deposits.

5 min read
Trades

Free Scaffolder Invoice Template (Australia)

Scaffolding invoice template with erect/dismantle, weekly hire, transport, and recurring billing for long hires.

5 min read
Trades

Free Antenna Installer Invoice Template (Australia)

Antenna and TV installer invoice template with call-out, antenna supply, cabling, extra points, and labour.

5 min read
Trades

Free Paving Contractor Invoice Template (Australia)

Paving invoice template with excavation, base prep, paver supply, per-m² lay, edging, and deposits.

5 min read
Trades

Free Decking Builder Invoice Template (Australia)

Decking invoice template with timber/composite supply, framing, per-m² install, deposits, and progress claims.

5 min read
Trades

Free Excavation & Earthmoving Invoice Template (Australia)

Excavation and earthmoving invoice template with wet/dry hire, hourly plant rates, float, and tip fees.

5 min read
Trades

Free Solar Installer Invoice Template (Australia)

Solar installer invoice template with panels, inverter, install, CEC accreditation, and STC rebate handling.

5 min read
Trades

Free Removalist Invoice Template (Australia)

Removalist invoice template with hourly or fixed pricing, travel, packing materials, and due dates.

5 min read
Trades

Free Arborist / Tree Lopper Invoice Template (Australia)

Arborist invoice template with labour, equipment, green waste removal, and payment terms.

5 min read
Trades

Free Pest Control Invoice Template (Australia)

Pest control invoice template with service description, follow-up notes, and GST fields.

5 min read
Trades

Free Locksmith Invoice Template (Australia)

Locksmith invoice template with call-out, parts, and labour described in plain English.

5 min read
Trades

Free Air Conditioning (HVAC) Invoice Template (Australia)

Aircon and HVAC technician invoice template with call-out, labour, parts, and compliance notes.

5 min read
Trades

Free Roofer Invoice Template (Australia)

Roofer invoice template covering repairs, materials, safety items, and GST-ready fields.

5 min read
Trades

Free Bricklayer Invoice Template (Australia)

Bricklayer invoice template with labour, materials, site work itemisation, and payment terms.

5 min read
Trades

Free Plasterer Invoice Template (Australia)

Plasterer invoice template covering rates, materials, site notes, and ATO-ready basics.

5 min read
Trades

Free Handyman Invoice Template (Australia)

Itemised handyman invoice template for small jobs, call-outs, labour, and materials.

5 min read
Trades

Free Cleaner Invoice Template (Australia)

Cleaner invoice template for hourly or fixed pricing, supplies, GST fields, and due dates.

5 min read
Trades

Free Landscaper Invoice Template (Australia)

Landscaper invoice template with labour, materials, green waste, and clear payment terms.

5 min read
Trades

Free Tiler Invoice Template (Australia)

Tiler invoice template with square metre pricing, materials, waterproofing, and GST fields.

5 min read
Trades

Free Painter Invoice Template (Australia)

Painter invoice template with prep, labour, materials, GST-ready fields, and payment terms.

5 min read
Trades

Free Concreter Invoice Template (Australia)

Concreter invoice template covering site prep, materials, hires, and GST-ready fields.

5 min read
Trades

Free Carpenter Invoice Template (Australia)

Carpenter labour + materials invoice template with an ATO-ready checklist and copy/paste version.

5 min read
Trades

Free Plumber Invoice Template (Australia)

Plumber tax invoice template with call-out, labour, materials, GST, and clear payment terms.

5 min read
Trades

Free Electrician Invoice Template (Australia)

ATO-ready electrician tax invoice template. Includes call-out, labour, materials, GST fields, and a copy/paste version.

5 min read
25 posts

Creative & Digital

Templates for designers, photographers, consultants, and service providers.

Creative & Digital

Free Physiotherapist Invoice Template (Australia)

Physio-ready invoice template with provider number, item numbers, GST-free treatment lines, and health fund claim details.

7 min read
Creative & Digital

Free NDIS Support Worker Invoice Template (Australia)

NDIS-ready invoice template with participant details, support item codes, per-session lines, and GST-free treatment.

7 min read
Creative & Digital

How to Invoice as a Freelancer in Australia (Milestones, Retainers, IP)

A practical guide for Australian freelancers: deposits, milestones, retainers, IP and usage rights, scope changes, GST, and the email that gets paid faster.

11 min read
Creative & Digital

Free Tutor Invoice Template (Australia)

Tutor invoice template with per-session or term-block billing, GST guidance for under-threshold tutors, and recurring billing.

5 min read
Creative & Digital

Free Marketing Consultant Invoice Template (Australia)

Marketing consultant invoice template with retainers, project work, ad-spend pass-through, and GST-ready fields.

5 min read
Creative & Digital

Free Bookkeeper Invoice Template (Australia)

Bookkeeper invoice template with monthly packages, BAS prep, payroll, and recurring billing for retainer clients.

5 min read
Creative & Digital

Free Virtual Assistant Invoice Template (Australia)

Virtual assistant invoice template with hourly or package billing, retainers, and recurring invoices for ongoing clients.

5 min read
Creative & Digital

Free Copywriter Invoice Template (Australia)

Copywriter invoice template with project, day-rate or per-word billing, deposits, revisions, and IP/usage notes.

5 min read
Creative & Digital

Free Massage Therapist Invoice Template (Australia)

Massage therapist invoice template with sessions, packages, health-fund provider details, and recurring billing.

5 min read
Creative & Digital

Free Beauty Therapist Invoice Template (Australia)

Beauty therapist invoice template with treatments, packages, retail products, GST guidance, and recurring billing.

5 min read
Creative & Digital

Free Mobile Hairdresser Invoice Template (Australia)

Mobile hairdresser invoice template with cuts, colour, travel, GST guidance, and recurring billing for standing appointments.

5 min read
Creative & Digital

Free Makeup Artist Invoice Template (Australia)

Makeup artist invoice template with bridal parties, trials, travel, deposits, and cancellation terms.

5 min read
Creative & Digital

Free Dog Groomer Invoice Template (Australia)

Dog grooming invoice template with packages, add-ons, mobile call-out, GST guidance, and recurring billing for regulars.

5 min read
Creative & Digital

Free Celebrant Invoice Template (Australia)

Marriage celebrant invoice template with ceremony fee, paperwork/lodgement, rehearsal, travel, and deposits.

5 min read
Creative & Digital

Free Florist Invoice Template (Australia)

Florist invoice template with arrangements, wedding flowers, delivery, deposits, and recurring billing for corporate accounts.

5 min read
Creative & Digital

Free Wedding & Event Planner Invoice Template (Australia)

Event planner invoice template with planning packages, milestones, coordination, vendor management, and deposits.

5 min read
Creative & Digital

Free DJ Invoice Template (Australia)

DJ invoice template with performance fee, hours, lighting/sound hire, travel, deposits, and cancellation terms.

5 min read
Creative & Digital

Free Caterer Invoice Template (Australia)

Catering invoice template with per-head pricing, staff, hire, delivery, deposits, and final-numbers terms.

5 min read
Creative & Digital

Free Personal Trainer Invoice Template (Australia)

Personal trainer invoice template with session packs, cancellations, and payment terms.

5 min read
Creative & Digital

Free Social Media Manager Invoice Template (Australia)

Social media manager invoice template with monthly packages, add-ons, and easy line items.

5 min read
Creative & Digital

Free IT Consultant Invoice Template (Australia)

IT consultant invoice template with time-based billing, travel, hardware, and payment terms.

5 min read
Creative & Digital

Free Web Designer Invoice Template (Australia)

Web designer invoice template with milestones, scope, hosting add-ons, and clear due dates.

5 min read
Creative & Digital

Free Videographer Invoice Template (Australia)

Videography and video production invoice template with shoot days, editing, deliverables, licensing, and deposit billing.

7 min read
Creative & Digital

Free Photographer Invoice Template (Australia)

Photographer invoice template with shoot fee, editing, licensing notes, and payment terms.

5 min read
Creative & Digital

Free Graphic Designer Invoice Template (Australia)

Graphic designer invoice template with scope, milestones, revisions, and payment terms.

5 min read
10 posts

Comparisons

Honest comparisons against Invoice2go, Xero, and other invoicing tools.

Comparisons

Best Free Invoice App in Australia (2026): Tested for Sole Traders & Tradies

The best free invoice apps for Australian sole traders and tradies in 2026, compared on GST compliance, mobile use, sending limits, and what "free" really means.

10 min read
Comparisons

Free Invoice App vs Wave (2026 Australian Comparison)

Wave is free but built for the US and Canada. Here is how Free Invoice App compares for Australian sole traders on GST, AUD, card payments, and support.

9 min read
Comparisons

Free Invoice App vs QuickBooks (2026 Australian Comparison)

Free Invoice App vs QuickBooks Online for Australian sole traders: pricing, invoicing, GST/BAS, payroll, and the honest answer to which one you actually need.

9 min read
Comparisons

Free Invoice App vs Square Invoices (2026 Australian Comparison)

Square Invoices is free to send but built around card processing. How Free Invoice App compares for Australian sole traders on fees, GST, and getting paid.

9 min read
Comparisons

Free Invoice App vs Zoho Invoice (2026 Australian Comparison)

Zoho Invoice is free and feature-rich, but global and ecosystem-driven. How Free Invoice App compares for Australian sole traders on GST, ABN, and simplicity.

9 min read
Comparisons

Best Free Invoicing Software in Australia (2026)

The genuinely free invoicing options for Australian sole traders in 2026. What "free" really means, the catches, and how to choose.

10 min read
Comparisons

Free Invoice App vs MYOB (2026 Australian Comparison)

Free Invoice App vs MYOB Business for Australian sole traders: pricing, invoicing, GST/BAS, payroll, and the right fit for solo and small businesses in 2026.

9 min read
Comparisons

Free Invoice App vs Xero (2026 Australian Comparison)

Free Invoice App vs Xero for Australian sole traders and small businesses: pricing, features, GST/BAS, payroll, and who each one is actually for.

9 min read
Comparisons

How to Invoice Without Accounting Software (Australia, 2026)

You don’t need Xero or MYOB to send a legal Australian tax invoice. Here’s how to invoice properly without paying for full accounting software.

9 min read
Comparisons

Free Alternative to Invoice2go (Australia)

A hands-on comparison for tradies and sole traders who want fast mobile invoicing, real PDFs, and email sending without the monthly fee.

6 min read

Stop copy/pasting templates. Start sending real invoices.

Free Invoice App turns every template on this blog into a one-tap, ATO-ready PDF you can email in seconds. Free to start.