Free Physiotherapist Invoice Template (Australia)

Quick answer

A physiotherapy invoice does double duty: it’s your payment record and the document your patient uses to claim from their health fund. That means it needs your provider number, the item number and date for each consultation, and the fee - plus the usual ABN and invoice number. Treatment itself is generally GST-free; product sales like braces and tape are not.

Free physiotherapist invoice template (copy/paste)

INVOICE / RECEIPT

From:
Practitioner: [Your Name], Physiotherapist
Business name: [Your Practice Name]
ABN: [Your ABN]
Provider number: [Provider No.]
Phone: [Phone]
Email: [Email]

Bill To:
Patient name: [Patient Name]
Email: [Patient Email]

Invoice details:
Invoice number: [INV-0001]
Invoice date: [DD/MM/YYYY]

Services:
- [02/07] Initial consultation
  Item [e.g., 500]                        $[amount]
- [09/07] Standard consultation
  Item [e.g., 505]                        $[amount]

Products (if any):
- [Resistance band]                       $[amount]
  GST (10%) on products:                  $[amount]

Total: $[amount]
(Physiotherapy treatment is GST-free;
GST applies to product sales only.)

Payment:
- [Paid DD/MM/YYYY - receipt] or [Due in 7/14 days]
- Bank transfer: [BSB / Account]
- Reference: Invoice number

What patients need to claim

Health funds and Medicare (under an EPC/CDM plan) want the same core details: practitioner name and provider number, date of each service, item number, fee charged, and proof of payment. Put all of it on the invoice and mark it paid, and your patients never email you for “a proper receipt” again. If you use HICAPS for on-the-spot claims, the invoice covers the gap payment and your records.

GST: treatment vs products

Physiotherapy supplied to a patient as accepted, necessary treatment is a listed GST-free health service. Product sales - braces, bands, tape - are taxable once you’re GST-registered, so a mixed invoice carries GST-free treatment lines and taxable product lines side by side. The mechanics are in our guide to invoicing GST-free items.

NDIS, DVA, and third-party payers

Invoicing an NDIS plan manager? Add the participant’s name and NDIS number, the support item code, and the session duration, priced within the current NDIS limits - the same structure as our NDIS invoice template. Workers comp and CTP insurers similarly want claim numbers on every invoice; add a “Claim reference” line under the patient details.

ATO-ready basics

• Practitioner name, practice name + ABN
• Provider number
• Invoice number + invoice date
• One line per consultation: date, item number, fee
• GST only on taxable (product) lines
• Payment status - patients need proof of payment to claim

Note: General information only, not tax advice.

Less admin between patients

Free Invoice App saves your item numbers as reusable line items, marks invoices paid for instant receipts, and emails clean PDFs your patients can claim with. Invoice the session before the next patient walks in.

Frequently asked questions

What should a physio invoice include?

Practitioner and practice name, ABN, provider number, invoice number and date, patient name, and one line per consultation with date, item number, and fee.

Is physiotherapy GST-free?

Treatment generally is. Product sales are taxable if you’re GST-registered, so mixed invoices carry both line types.

What do patients need to claim from their health fund?

Provider number, service date, item number, fee, and proof of payment - all on one paid invoice.

How do I invoice NDIS participants?

Via the participant or plan manager, with the NDIS number, support item code, and session details, priced within the NDIS limits. GST-free under a plan.