Free tool, no account
Free personal trainer invoice generator for Australian personal trainers
Sessions, packs and program design on one invoice, with the session dates listed so clients can track what they used. The lines personal trainers usually bill are already typed in: add your rates, download the GST-ready PDF, and send it before you leave the job.
- Opens with 4 typical personal trainer lines
- ATO tax invoice format
- 10% GST calculated for you
- ABN and bank details included
- Downloads as a clean PDF
Your business
The ATO requires your business name and ABN on a tax invoice.
Your client
Invoice details
What you are billing for
Add your work below, or choose a saved service.
| Description | Qty | Price | Amount |
|---|
Payment details and notes
Optional, but an invoice without bank details is an invoice that waits.
No account needed. Your details stay in this browser - nothing is uploaded.
Invoice #: INV-0001
Invoice Date
Invalid Date
Due Date
Invalid Date
Bill To
Your client
| Description | Qty | Price | Amount |
|---|
Thank you for your business!
Want this emailed and chased for you?
Save this invoice to a free account and Free Invoice App will email it, take card payments, and follow up anyone who is slow to pay.
Three things that get personal trainer invoices paid faster
- 1For packs, invoice up front and list the number of sessions and the expiry; it prevents the "I thought I had two left" conversation.
- 2For pay-as-you-go clients, one line per session with its date keeps the invoice easy to check.
- 3Put your cancellation policy in the notes. On the invoice it is agreed; in a text message it is not.
What has to be on the invoice
If you are registered for GST, the ATO expects seven things on a tax invoice before your client can claim the GST back. Miss one and the invoice can be knocked back, which is how a 14-day invoice quietly becomes a 60-day one.
- 1The words "Tax Invoice", so the document identifies itself
- 2Your business name, as it is registered
- 3Your ABN, all 11 digits
- 4The date you issued it
- 5A description of what you supplied, itemised
- 6The GST amount, or a statement that the total includes GST
- 7The total amount payable
Invoices of $1,000 or more need one extra field: the buyer’s identity or ABN. If you are not registered for GST, you must not charge GST and must not call the document a tax invoice; untick the GST box above and it becomes a plain invoice.
General information only, not tax advice. Check your own circumstances with the ATO or your accountant.
Questions
Do personal trainers charge GST?
Only once registered for GST, which is compulsory at $75,000 turnover a year. Many PTs are under that and leave the GST box off. Gym rent you pay does not change whether you need to charge GST.
How do I invoice a session pack?
One line, "10-session pack", with the expiry and the per-session value in the description. When the client renews, a new invoice with the same wording. Track the sessions used in your own records or on the next invoice.
Is this invoice generator really free?
Yes. Build the invoice and download the PDF without creating an account, entering a card or getting a watermark. You only need a free account if you want Free Invoice App to email the invoice, take card payments or chase it when it goes overdue.
Is the invoice ATO-compliant?
It follows the ATO tax invoice format: the words "Tax Invoice", your business name and ABN, the issue date, an itemised description of what you supplied, the GST amount and the total payable. Tick the GST box only if you are registered for GST; leave it off and the document is issued as a plain invoice with no GST.
Where is my data stored?
In your own browser only. Your business details and lines are saved to local storage so you do not lose your work if you refresh, and nothing is uploaded to our servers.