Free tool, no account
Free subcontractor invoice generator for Australian subcontractors
Hourly or day rates, materials and allowances on a tax invoice that gives the head contractor everything their accounts team checks. The lines subcontractors usually bill are already typed in: add your rates, download the GST-ready PDF, and send it before you leave the job.
- Opens with 4 typical subcontractor lines
- ATO tax invoice format
- 10% GST calculated for you
- ABN and bank details included
- Downloads as a clean PDF
Your business
The ATO requires your business name and ABN on a tax invoice.
Your client
Invoice details
What you are billing for
Add your work below, or choose a saved service.
| Description | Qty | Price | Amount |
|---|
Payment details and notes
Optional, but an invoice without bank details is an invoice that waits.
No account needed. Your details stay in this browser - nothing is uploaded.
Invoice #: INV-0001
Invoice Date
Invalid Date
Due Date
Invalid Date
Bill To
Your client
| Description | Qty | Price | Amount |
|---|
Thank you for your business!
Want this emailed and chased for you?
Save this invoice to a free account and Free Invoice App will email it, take card payments, and follow up anyone who is slow to pay.
Three things that get subcontractor invoices paid faster
- 1Put the site address and the head contractor’s job or PO number on every invoice; without them it sits in a queue.
- 2Invoice weekly or fortnightly with one dated line per day worked. Monthly invoices to builders get paid monthly, late.
- 3Keep your ABN on the invoice. A contractor paying an invoice with no ABN may have to withhold 47% of it.
What has to be on the invoice
If you are registered for GST, the ATO expects seven things on a tax invoice before your client can claim the GST back. Miss one and the invoice can be knocked back, which is how a 14-day invoice quietly becomes a 60-day one.
- 1The words "Tax Invoice", so the document identifies itself
- 2Your business name, as it is registered
- 3Your ABN, all 11 digits
- 4The date you issued it
- 5A description of what you supplied, itemised
- 6The GST amount, or a statement that the total includes GST
- 7The total amount payable
Invoices of $1,000 or more need one extra field: the buyer’s identity or ABN. If you are not registered for GST, you must not charge GST and must not call the document a tax invoice; untick the GST box above and it becomes a plain invoice.
General information only, not tax advice. Check your own circumstances with the ATO or your accountant.
Questions
What does a head contractor need on a subcontractor invoice?
Your business name and ABN, the site, their job or purchase order number, the dates and hours or days worked, your rate, materials if any, the GST amount if you are registered, and the total. Builders in the TPAR system report these payments to the ATO, so the ABN and amounts must be right.
Do subcontractors have to charge GST?
Only once registered for GST, which is compulsory at $75,000 turnover a year. Many subbies are registered because builders prefer it; if you are, every invoice is a tax invoice with GST shown.
Is this invoice generator really free?
Yes. Build the invoice and download the PDF without creating an account, entering a card or getting a watermark. You only need a free account if you want Free Invoice App to email the invoice, take card payments or chase it when it goes overdue.
Is the invoice ATO-compliant?
It follows the ATO tax invoice format: the words "Tax Invoice", your business name and ABN, the issue date, an itemised description of what you supplied, the GST amount and the total payable. Tick the GST box only if you are registered for GST; leave it off and the document is issued as a plain invoice with no GST.
Where is my data stored?
In your own browser only. Your business details and lines are saved to local storage so you do not lose your work if you refresh, and nothing is uploaded to our servers.